Final Degree Audit / Graduation Clearance Policy

The following policy has been approved and will enable Office of the Registrar staff to certify and distribute diplomas, with appropriate honors, to as many degree candidates as possible at commencement.

Spring 2020

Doctoral Students:

Only those students who applied for graduation on time and pass the final degree audit on the first attempt (May 6, 2020) will have their diplomas directly mailed to them 1-2 weeks after the doctoral commencement ceremony.

Master’s and Bachelor's Students:
Only those students who applied for graduation on time and pass the final degree audit on the first attempt (May 6, 2020) will receive diplomas at commencement.

Grades for all degree candidates and graduation clearance checks for undergraduate students will be available Wednesday, May 6, 2020 after 10 p.m. This information may be accessed at on the "My Record" tab. A list of master's degree candidates who have not cleared for graduation will be available Thursday, May 7, 2020 at the Office of Graduate and Professional Studies, or by calling 979-845-3631.

For students failing the first audit in colleges which conduct a May graduation ceremony:
 1. All Master’s and Undergraduate degree candidates who were enrolled in all remaining degree requirements during the semester in which the graduation is being held and have an active graduation application will be allowed to participate in commencement regardless of whether they pass the final audit on May 6. Candidates who fail the final audit will not receive a diploma at commencement.

2. Due to the short time remaining on Wednesday to finalize honors and stack diplomas, no one will be available to assist with graduation problems until Monday, May 11, 2020. Students may go to the General Services Complex, 750 Agronomy Road, Suite 1501, or email inquiries to Diplomas for students, who did not attend the ceremony or who request to have their diploma mailed due to clearing after May 6, will not be distributed until Wednesday, May 13, 2020. After this date diplomas will be available to degree candidates immediately after certification is accomplished.

3. Degree candidates not clearing for graduation on May 6 will have until 5 p.m. the first Friday of the following semester (May 29, 2020) to clear all degree requirements. Candidates not cleared by this date must reapply for graduation for a future term and pay the diploma fee again.
In addition to diplomas being withheld at commencement for candidates who do not pass the final degree audit, diplomas are also withheld from graduates who have failed to settle all financial obligations with the University in accordance with University and State rules. Students may review their account balance online to determine if there are any unsettled obligations that may prevent receiving their diplomas in the commencement ceremonies.
If a student does not receive a diploma at commencement, normally he or she may pick up the diploma at the Office of the Registrar located in General Services Complex (Room 1501) beginning the Wednesday following commencement. Diplomas requested to be mailed will normally be mailed on the Wednesday following commencement, except following a December graduation. Diplomas will be mailed the first week of January for students who graduate in December. Diplomas not picked up or requested to be mailed within one calendar year of the graduation date printed on the diploma will be destroyed. After a diploma has been destroyed, the student is responsible for the replacement cost.
  1. TAMU transcript orders may be made in person at the General Services Complex, Suite 1501, by written request, or online at Call (979) 845-1003 for additional information.
  2. Transcripts (Hold for Degree orders) will be available for pick-up on Tuesday, May 12, 2020, for those requesting this service by Wednesday, May 6, 2020, at 5 p.m.  Please note: Official transcripts for degree candidates who request the Hold for Degree special service by Wednesday, May 6, 2020, at 5 p.m. but who do not pass their final degree audit on the first attempt will not have degrees awarded or academic honors printed on them.