Final Degree Audit / Graduation Clearance Policy

The following policy has been approved and will enable Office of the Registrar staff to certify and order diplomas, with appropriate honors, as quickly as possible for August graduates.

Summer 2020

Due to the COVID-19 pandemic and restrictions on events and public gatherings, Summer graduation ceremonies will be postponed.
Diplomas for all Professional, Doctoral, Master’s and Bachelor’s students will be mailed upon verification of completion of all degree requirements in August. These diplomas will be mailed to the address the degree candidate provided on their application for graduation (normal mailing costs are being waived). Degree Candidates can verify that address in Howdy and notify the Office of the Registrar of any changes or corrections by contacting
Grades for all degree candidates are due at 12 p.m. on Thursday, August 6, 2020.  The final degree evaluation process will be conducted that evening and the Graduation clearance checks for undergraduate students will be available after 10 p.m. that night. This information may be accessed at on the “My Record” tab. Graduate degree candidates who have questions about their status may contact the Office of Graduate and Professional Studies on or after Friday, August 7,  2020 by calling 979-845-3631.
Degree Candidates not clearing for graduation on August 6 will have until 5 p.m. the first Friday of the following semester (August 21, 2020) to clear all degree requirements. Candidates not cleared by this date must reapply for graduation for a future term and pay the diploma fee again.
In addition to diplomas being withheld at commencement for candidates who do not pass the final degree audit, diplomas are also withheld from graduates who have failed to settle all financial obligations with the University in accordance with University and State rules. Students may review their account balance online to determine if there are any unsettled obligations that may prevent receiving their diplomas in the commencement ceremonies.
Updates for Summer 2020 Graduation:
Due to the COVID-19 pandemic and the decision to postpone Summer graduation ceremonies, all diplomas for Summer 2020 graduates will be mailed to the address the degree candidate provided on their application for graduation. Diplomas will be mailed as quickly as possible once a student has all degree requirements posted and their degree has been officially conferred. These diplomas will not be available for pick up. Please refer to the Graduation Clearance Policy for more information regarding changes to diploma distribution for Summer 2020.

Transcripts (Hold for Degree orders) will be available for pick-up on Tuesday, August 11, 2020, for those requesting this service by Thursday, August 6, 2020, at 5 p.m. Please note: Official transcripts for degree candidates who request the Hold for Degree special service by August 6, 2020, at 5 p.m. but who do not pass their final degree audit on the first attempt will not have degrees awarded or academic honors printed on them.